Using Microsoft Word In the Classroom - Creating Lesson PlansQuick Review www.internet4classrooms.com/on-line_word.htm Templates And Styles See additional handout 1. You can save any document as a template. We want to save letter2 as a template. 2. Delete all text below the subject line. (Place the text cursor at the beginning of the line that start "Dear Mr. Smith". Hold down the Ctrl key and the Shift key and press the End key once and release all keys, now press the delete key) 3. Choose Save As from the File Menu. 4. Click on the drop down arrow for the Save as Type box. Choose Document Template. 5. Type in the filename and click on the Save button. 6. To use your template click on New from the File Menu (do not use the toolbar button). 7. You should see your template listed. Left double-click on your file. Tabs See additional handout 1. Start a new blank document. 2. Click on the Show/Hide button found on the Standard Toolbar (looks like ). 3. You can set tabs before you start typing or after the text has been typed. 4. Tabs can be set from the ruler or from the Format Menu. 5. Point to the number 2 on the ruler and left click once. A bold L should appear (this is a tab marker). Press the tab key and type your favorite animal. 6. Try pressing the tab key again. Once you set a tab, all tabs for the line must be set. Point to the number 5 on the ruler and type your favorite food. Press the enter key 7. Press the tab key and type another animal. Press the tab key and type another food. Press the enter key. 8. Select only the two rows of text you just typed. Point to the first bold L. Make sure the words Left Tab appear. Hold down the mouse button and drag the tab marker to the number 3 on the ruler and let go of the mouse. What happened? Change the second tab marker to a different number. 9. Now point to the first tab marker and drag it off of the ruler to the middle of the page and let go of the mouse. Do the same to the second tab marker. 10. Close this document without saving and start a new document. 1. Type in the following text (tab once before typing each line and tab once between the words and numbers). Computers $3,000.00 Software $100.00 Hardware $500.00 2. Highlight the three lines of text you just typed. 3. Point just below the number 2 on the ruler. Click once a bold L should appear and your text should jump out to that mark. 4. Now we will align the prices by decimals. Make sure the text is still highlighted. You should notice on the left corner of the ruler a button with a bold L. Point to this button. It should say Left Tab. 5. Click on the tab button until it looks like an upside down T with a dot. This is the decimal tab. It aligns by the decimal. 6. Point to the ruler right below the number 4 (you need to have the tip of the arrow below the two, but still on the ruler). Click once. 7. The upside down T with a dot should have appeared on the ruler and your numbers should now be aligned by the decimal. Close the document without saving. Combining Numbering, Tabs and Tab Leaders Setting a Customized Number Format 1. Start a New Document. 2. Choose Bullets and Numbering from the Format Menu. Click on the Numbered tab and click on the first numbering options (to the right of the box labeled none). Click on Customize. 3. Click in the Number Format box at the top of the screen. Make sure the blinking cursor is to the left of the number listed in the box). Type the word Chapter. Click on OK. Setting the Tabs and Leaders 1. Now click on the Format Menu and choose Paragraph. 2. Click on the Tabs button. 3. Click in the white box labeled Tab Stop Position. 4. Type the number 6. Choose Right alignment and where it says Leader click next to the number 2 leader. 5. Click on OK. Look at the ruler. A backward L should now be on the ruler. Type the word animals. 6. Press the Tab key. You should tab over and a row of dots should appear. Type Page 1. 7. Press the enter key and type reptiles. Press the tab key and type page 100 8. Press the enter key and type insects. Press the tab key. Type page 1000. 9. Press the enter key, turn off the numbering. Point to the backward L on the ruler. Drag the symbol straight down and let go of the mouse button. The tab marker should be gone, you are now back to normal tabs. Press the Enter key a few times. AutoFormat and AutoCorrect Properties 1. Choose AutoText from the Insert Menu. 2. Click on AutoText. 3. There are four tabs with useful information. AutoFormat and AutoFormat as you type contain commands such as automatic numbering and smart quotes. 4. The AutoText tab contains entries that appear as you type. You can press enter to complete these AutoText entries. 5. AutoCorrect contains items that are replaced as you type (such as copyright and fraction symbols, corrective spelling and long names). 6. Enter in a few items. Close the window. Prevent AutoCorrect from correcting specific abbreviations or capitalized text 1. On the Tools Menu, click AutoCorrect. 2. Click Exceptions. 3. To prevent Word from automatically capitalizing any word that is typed after an abbreviation, click the First Letter tab, and type the abbreviation including the period in the Don't capitalize after box. 4. To prevent Word from automatically correcting a word that contains mixed capital and lowercase letters, click the INitial CAps tab, and type your text (the word that is not to be changed) in the Don't correct box. 5. Click Add, and then click OK. 6. To automatically add AutoCorrect exceptions, select the Automatically adds words to list check box in the AutoCorrect Exceptions dialog box. Then, when Word changes something you don't want corrected, press BACKSPACE and type over the correction. Word automatically adds the correction to the exception list. Macros 1. Close all documents (do not save anything) and start a new blank document. From the Tools Menu choose Macro. 2. Click on Record New Macro. 3. Type in a name for the macro. Click on Keyboard to assign a shortcut to your macro. Hold down the Alt key and press J. Click on Assign. Click on close and start recording. 4. When the macro starts recording, type in your first name, press the enter key and type in the date. Stop recording the macro (click on the square button) on the Macro Toolbar. 5. Open a blank document. Press the Alt key plus J. The text you typed should appear. 6. Try this action. Select some text before recording the macro. After you start recording the macro, click on the File Menu. Choose Print and choose Selection. Click on OK and stop recording. Tables 1. Start a new blank document. 2. Choose Insert Table from the Table Menu. 3. Choose 6 columns and 4 rows. Click in the Column Width box and type .5. Click the OK button. 4. In the first cell (upper left corner) type in June. 5. Press the down arrow (you should move to the second row, first cell) and type Monday. The column is not wide enough. Point to the line separating the first and second column. The mouse pointer should change to a black bar with a double-sided arrow. 6. Drag the mouse slowly to the right. The width of the column will change. Make the column big enough so the word Monday fits. You can also left double click on the line and it will automatically resize. Press the tab key and type Tuesday. 7. Point to the top of the Tuesday column. The mouse pointer needs to change to a black arrow pointing down. Drag the mouse straight to the right across the top of the columns. The other columns should highlight. 8. Select the Table Menu and choose Cell Height and Width. Change the Cell Width to 1. Click the OK button. 9. Click in the cell to the right of the cell with Tuesday in it and type Wednesday. Press the tab key and type Thursday. Press the tab key and type Friday. 10. We have an extra column. Use the mouse pointer and point to the top of the column to be deleted. The mouse pointer should change to a black arrow pointing down. 11. Right-click. A menu should appear. Left click on Delete Column. 12. Click anywhere in the third row. Choose Insert Row from the Table Menu. 13. Click inside of the last cell in the table (lower right corner of table). 14. Press the tab key. A new row should be added with the same formatting as the row above. 15. Click in the first cell in the table (upper left corner of table). 16. Try to insert a blank line above the table. If you can not, place the cursor in the first cell of the table and choose Break from the Insert Menu. Choose Column Break. This will put a blank line above the table allowing you to insert text before the table. Other Table features 1. We need to add the shading. This can be done two ways. First highlight the cells to be shaded. 2. Choose Borders and Shading from the Format Menu. Click on the Shading tab and choose the color you want. Click on OK. 3. There is also a toolbar button for shading. It is located on the Drawing Toolbar. To view the Drawing Toolbar, click on the View Menu and point to toolbars. 4. A menu should appear. Point to Drawing and left click. 5. Make sure the cells to be shaded are highlighted. From the Drawing Toolbar, click on the drop down arrow next to the paint bucket. Choose a light gray. 6. Borders are added to tabled from the same menu. Highlight the cells and elect Borders and Shading from the Format Menu. 7. Click on the Borders tab. First click on the box option (left side of window). Then choose the style you want. Click on OK when finished. 8. For preformatted tables, choose Table AutoFormat from the Table Menu. Other References and Resources http://www.trenton.k12.nj.us/hedgepeth/Completing_Lesson_Plans_Using_Word.htm http://darkwing.uoregon.edu/~ielp/software/ms_word.htm http://www.glc.k12.ga.us/trc/cluster.asp?mode=browse&intPathID=4742 http://www.geocities.com/Athens/Delphi/6470/word.htm http://office.microsoft.com/assistance/preview.aspx?AssetID=HA010349101033&CTT=6&Origin=EC010553071033 http://www.personal.psu.edu/faculty/w/r/wrp103/b1/misc/lessonplans.html http://www.lessonplanspage.com/LessonTemplate.htm http://www.ncrtec.org/tl/lp/ http://trackstar.hprtec.org/ http://ss.uno.edu/SS/TeachDevel/LessonPlans/CreateLPsMenu.html http://school.discovery.com/teachingtools/lessonplanner/ last modified June 9, 2004 by jstratton |